It is necessary to hold information about employees in their files and why it is necessary to regularly update staff records and maintain or store properly.
Outdated and unauthorized information is of no use and can misguide the person seeking information. Sometime it becomes necessary for collecting and recording background information of employees for some jobs like a job of accountant, bank employee, and sales person. For having trust on employees it is necessary to have documentation of all employee’s related documents and certificates. An employee selected for a job when he has desired skills, experience and academic. Certificates and letters show that person is capable for performing tasks. Employment laws also enforced several provisions that compel to have and maintain employee’s data and documents. Verbal information cannot be stored and process easily; written information can be collect and record easily. Information about what quality and quantity of manpower required in organization can be obtained from personnel files. Regularly updating of employee’s file are also necessary, when there is a promotion, demotion, award, bonus and increment in salary occur, it becomes necessary to update and paste a copy in personnel file. In future when a need occurs for internal recruitment or promotion personnel file can serve as source of valuable personnel information.
Outdated and unauthorized information is of no use and can misguide the person seeking information. Sometime it becomes necessary for collecting and recording background information of employees for some jobs like a job of accountant, bank employee, and sales person. For having trust on employees it is necessary to have documentation of all employee’s related documents and certificates. An employee selected for a job when he has desired skills, experience and academic. Certificates and letters show that person is capable for performing tasks. Employment laws also enforced several provisions that compel to have and maintain employee’s data and documents. Verbal information cannot be stored and process easily; written information can be collect and record easily. Information about what quality and quantity of manpower required in organization can be obtained from personnel files. Regularly updating of employee’s file are also necessary, when there is a promotion, demotion, award, bonus and increment in salary occur, it becomes necessary to update and paste a copy in personnel file. In future when a need occurs for internal recruitment or promotion personnel file can serve as source of valuable personnel information.